Installing asset management software in schools allows the maintenance team, administrators, and teachers to ensure the availability of assets to each student and staff. By choosing the asset management tool, primary or secondary schools can escalate the use of assets that are essential for day-to-day operations.
The significance of using asset management software in schools and other educational institutions
The purpose of implementing an asset management software in schools and other educational institutions is to:
- Track and Maximize the usability of school assets.
- Ensuring the availability of assets such as laptops, lab and sports equipment to students and teachers.
- Ensure the equipment are always in working condition.
- Attain effective management of a school’s entire inventory in a cost-effective way.
With Asset Management Software, schools can turn down cost spending on the replacement of lost or stolen assets. The data in Asset Management Software allows staff and students to know the location, condition, and quantity of each school asset.
An essential part of keeping an educational institution running effortlessly is making sure all assets are operating at the maximum output. By this way schools can achieve an effective maintenance and repair schedule. For instance, by checking the data which is stored in the system, schools will be able to know when the school bus needs a service. Also, recognize when the computers in the IT department will be unavailable due to updates and service.
Schools can consist of possibly thousands of important assets that need to be monitored. Keeping track of these assets usually requires an asset record or an Excel spreadsheet, which can be time-consuming and at-risk to damage or data loss.
An alternative solution is to implement an Asset Management Software that helps to build and maintain an up-to-date asset register. Track and identify:
- The current condition of an asset.
- Current location of an asset.
- Details of an asset that has been or is currently assigned to a teacher or classroom.
- If an asset is scheduled for service and when it will be unavailable during this service period.
- How much an asset is being used and by which member of the school .